There is nothing better than organising a cycle race or a cycle event to raise funds for charity. It is usually a success from the word go because it has something for everybody, from the novices to the fitness freak to the pros. This is an event where bikers can test their endurance skills and stamina and there is usually wild jubilation – be it a 100mile or 500mile race – at the end of the event because personal challenges have been met. You can be sure that if you plan and organise a bike race well, people will keep coming back for more every year.
However, the work is not easy and requires a great deal of meticulous planning. Here are a few tips to set you on your way to success and make it an event worth remembering.
- Planning – Your plans will depend on the scale of the event, whether it is for a limited 30 people or a 100 covering 50 miles or 100. Cross country bike races spread over a couple of days requires a number of permissions from regulatory authorities and you should plan well in advance if this is what you have in mind. For the legal aspects get in touch with property & business lawyers who can guide you well. Hold such races on Sundays when the streets will be relatively empty. June is the ideal month to hold such an event when the weather is warm and dry.
The route you propose for the race should also be planned out well in advance. If it is a road race, there is no problem. You have to take permission from the local authorities only if you need the road to be closed for certain durations during the race. The scenario changes for cross country races. Check if the route passes over private property. In that case you have to take permission from the owner and complete a few formalities. Here too it is advisable to consult a Melbourne property conveyancer or one practising at a place near to your event.
- Insurance – Make this mandatory in your scheme of things. Take out a comprehensive insurance cover, not only to protect you as an organiser from claims but also the general public. If a cyclist for example who does not have third party liability insurance has a collision the liability could be passed on to you. Have a cover that more than adequately meets any possible projected needs.
- Finance – There will be a lot of expenses before you have even started to raise money for charity. Registration fees from participants will only cover a part of it. You have to seek local sponsorships and raise money from ads. Get a company or a business to sponsor your event in exchange for promotional opportunities. While organising the event, these are the main expenses that have to be taken care of – insurance, ad campaigns including printing of brochures and leaflets, first aid stations, marshals’ jackets, trestle tables and chairs along the way for water and refreshments, medals and goodie hampers.
- Risk management – Be an ultra-careful organiser by carrying out a risk assessment well before the race primarily for lowering your potential liability in case of an untoward incident. Carry out a detailed assessment with experienced marshals of the route, halting stations, road crossing and placement of danger signs along the way.
Organising a bike race requires detailed planning and tackling a host of factors that can make or mar the event. Follow the simple tips given here and you should find it much easier than you thought was possible.